There are many things to consider when organizing an event. But choosing the right event venue in Kuala Lumpur is the most critical decision. The event location and date will determine everything, including speaker lineups, catering options, and attendees’ experience.

Do you find this intimidating? This doesn’t have to be intimidating. These guidelines will help you decide when, what to think about, and how to improve your decision-making skills.

Space Layout

Although you will find your venue very early in the planning process, it is essential to know what activities you plan to include, what amenities you’ll need, and what the needs are of your attendees.

When narrowing down your choices, get an illustrated floor plan for each event space PJ. Take a walk through your favorite venues at least once and note critical details such as the locations of outlets and AV equipment.

The layout and floor plan will affect a few aspects of your event.

Traffic flow

Think about the way traffic flows through your event. Each event will have a different flow. What are the most popular areas at the event? Registration? How do you get to the auditorium? This is an important consideration when selecting a venue. Also, remember that how you set up your tables and decorate them will significantly impact how it looks.

Events Activities

If you plan to host keynote speakers at your event, you will need either a stage or a place to rent a stage. Do you require a demo area for your event space rental? Is there a bar?

Insurance cover

There are reports that some venues won’t do business with people who don’t have insurance. It is stated that many venues need to be held liable and also named as additional insurance for the event. You can ask your general liability agent to add this endorsement to your event. It’s a good idea to plan and have the approval added before you contact your agent.

Ambiance and accessibility

You should pay particular attention to the decor in the event hall. What is the style of architecture? And what message does the interior convey? You will likely need different venues for a gala than you would for an exhibition. The more the atmosphere is not appropriate for your desired event feel, the better. The more you decorate, the less it will match your event’s mood.

Accessibility is the possibility that anyone, even those with special needs, can use the building and its amenities. Before answering that question, you need to know who your attendees are and their needs. Discover more here!

While you will probably be able to tell if children will attend your venue, it is possible that you don’t know if they will have special needs. This is why it might be helpful to review past events hosted by your company.

Venue Acoustics

Have you been to a wedding venue in KL where the noise was so loud that it was difficult to hear other people, making your hearing impaired and causing you to lose your voice all in one night? Poor acoustics is the way sound travels through a venue. Although a low ceiling can make a venue feel cozy, it will be louder if packed. On the other hand, a large warehouse-style venue will produce echos or what architects call “reverberation.”

While acoustics may not be the most critical factor in choosing a venue, it can be improved. For example, you could make use of outdoor patios. Armstrong Ceilings recommends using acoustical canopies or clouds to improve a venue’s acoustics.

Flexible Event Date

Negotiating with a wedding hall for rent can be made more accessible by being flexible about the event date. You might have dates that are open on their calendar. You are more likely to receive the discounted pricing if you provide 2-3 date options. WhatsApp Us now!